Office Coordinator

Job Title: Office Coordinator 

Department: Corporate

Reporting To: Regional Director, Human Resources 

Employment Type: Full Time

Location: Philadelphia 

Overview:

Audacy's Philadelphia-based corporate team and six of Audacy's local marekt radio stations are located in the 9th ranked media marekt in the United States - Philadelphia. The ideal candidate for this role is outgoing, personable, reliable, responsible, and detailed-oritned. The Office Coordinator focuses on employee engagements, client relationships, and office management. Must be available to work on-site at Philadelphia HQ, Monday through Friday. 

What You'll Do:

Office Operations & Facility Management:

• Primary Point of Contact: Serve as the lead liaison for Philadelphia-based Corporate and Broadcast staff.
• Building & Vendor Liaison: Manage relationships with building management and external vendors to coordinate maintenance, cleaning scheudles, and facilty repairs.
• Space Management: Maintain and update seating charts for Philadelphia based corporate and broadcast seats, ensuring efficient space utilization.
• Resource Management: Oversee office supply inventory and maintain kitchen cleanliness and functionality.
• Mail & Logistics: Direct the sorting, delivery, and unpacking of all incoming mail and packages.

Employee Experience & Onboarding: 

• Onboarding Coordination: Manage the end-to-end "new hire" experience, including desk setup and coordination with the IT, Security, and Building teams for access and local amenities. 
• Culture Champion: Lead "1 Thing" sustainability initiatives, wellness programs, and internal help-desk support to enhance the workplace environment.
• Internal Communications: Act as the central hub for office-wide communications, drafting and distributing updates regarding holidays, special events, and general announcements. 

Guest Relations & High-Profile Hospitality: 

• VIP Concierge: Provide "white-glove" concierge services for radio guests and celbrities, coordinating closely with station management.
• Visitor Security & Safety: Act as the primary safety coordinator for all high-profile guests, ensuring building security and relevant internal staff are notified of arrivals. 
• Tour Coordination: Manage special guest arrivals and assign/conduct office tours as required.

Evening & Meeting Coordination: 

• Master Calendar Management: Serve as the gatekeeper for the calendar of events, preventing scheudling overlaps and ensuring leadership (SVP/MM and Department Heads) are fully briefed.
• Event Production: Partner with event owners to ensure excellenece in the planning and execution of all internal activities and maintenance needs around office events.
• Conference Room Oversight: Manage room schedules and maintain a working knowledge of all integrated A/V and conference room equipment. 

Administrative Excellence: 

• Reception Leadership: Perform and oversee all receptionist duties, including professional call screening and routing. 
• Administrative Support: Execute general office inquiries and provide high-level administrative support to ensure smooth daily operations. 

More About You:

Required:

• Adaptability: High energy and the ability to thrive in a fast-paced, dynamic environment.
• Interpersonal Skills: Proven ability to collaborate effectively with a multilevel workforce and diverse personailities.
• Communication: Exceptional written and verbal communication skills.
• Problem-Solving: Strong track record as a multifaceted problem solver. 
• Technical Proficiency: Professional experience with G-Suite and Slack.
• Organization: Superior time management skills with a strict attention to detail.
• Execution: Ability to priotiize tasks effectively and work independently with minimal supervision. 
• Physical Ability: Capactiy to lift and move items weighing 20-30 lbs. 

Preferred:

• Experience: 1 + years in an administrative role or previous office coordinator experience. 
• Education: Bachelor's degree or equivalent experience. 

Please be aware that Audacy will never ask you to send money at any point during the hiring process. Communication from legitimate Audacy representatives will only come from email addresses ending in @audacy.com. If you receive any suspicious requests or communications, please verify their authenticity before responding.

Audacy is a leading audio content and entertainment company. As champions of audio, we connect with people in the moments that matter — delivering trusted local news, passionate sports and your favorite music across 220+ radio stations, premium podcasts, live events and digital experiences that reach more than 200 million listeners every month.

We create compelling content, foster deeply engaged audiences and deliver outcomes that matter for advertisers. Learn more at www.audacyinc.com and join the conversation on LinkedIn, X, Facebook and Instagram.

Audacy is an Equal Opportunity Employer. Audacy affords equal employment opportunity to qualified individuals regardless of their race, color, religion or religious creed, sex/gender (including pregnancy, childbirth, breastfeeding, or related medical conditions), sexual orientation, gender identity, gender expression, national origin, ancestry, age (over 40), physical or mental disability, medical condition, genetic information, marital status, military or veteran status, or other classification protected by applicable federal, state, or local law, and to comply with all applicable laws and regulations. Consistent with our commitment to equal employment opportunity, we provide reasonable accommodations to qualified individuals with disabilities who need assistance in applying electronically for a position with Audacy, unless doing so would impose an undue hardship. To request a reasonable accommodation for this purpose, please call 1-610-660-5614. Please note that this phone number is to be used solely to request an accommodation with respect to the online application process. Calls for any other reason will not be returned. Reasonable accommodation requests are considered on a case-by-case basis.