Executive Assistant to the CEO

Job Title: Executive Assistant to CEO

Department: Corporate

Reporting To: President and CEO

Employment Type: Full Time

Pay Transparency: The anticipated starting salary range for New York City-based individuals expressing interest in this position is $60,000/yr to $80,000/yr. Salary to be determined by the education, experience, knowledge, skills, abilities and location of the applicant, as well as internal and external equity.

Audacy offers benefits eligible employees with a comprehensive benefits package which includes: a health care coordinator, medical, dental, vision, mental health, telemedicine, flexible spending accounts, health savings account, disability, life insurance, critical illness, hospital indemnity, accident insurance, paid time off (sick, flex-time away/vacation days, personal, parental, volunteer), 401(k) retirement plan, student loan payment assistance program, legal assistance, life assistance program, identity theft protection, discounted home and auto insurance, and pet insurance.

Location(s): New York, NY (Hudson Square)

Work Arrangement: On-Site

Overview

Audacy, a leading multi-platform audio content and entertainment company, is seeking an Executive Assistant to support the President and CEO as a dedicated right hand and gatekeeper. The Executive Assistant serves as the primary point of contact for internal and external constituencies on all matters pertaining to the Office of the President, CEO, and senior leadership team.

The ideal individual will be proactive, positive-minded, and comfortable working within an entrepreneurial, mission-driven, and community-oriented environment. This role requires the ability to exercise good judgment in a variety of situations, with strong communication, administrative, and organizational skills. The Executive Assistant will be able to work independently on projects and must be able to work under pressure at times to handle a wide variety of activities and confidential matters with discretion.

What You'll Do:

• Manage the President & CEO’s complex schedule and associated logistical responsibilities, including planning, coordinating, and ensuring the schedule is followed by acting as their gatekeeper.
• Manage GoogleSuite e-mail and calendar; schedule virtual meetings (Zoom, GoogleSuite, GoTo Meetings, etc.).
• Coordinate calendars with external and internal constituents.
• Manage and schedule travel arrangements for both personal and business trips, including flights, hotel reservations, rental cars, and event registrations.
• Prepare detailed itineraries for travel and related meetings.
• Manage and submit expense reports for the CEO and other members of the C-Suite as requested.
• Answer all incoming calls and make outbound calls on behalf of the CEO.
• Communicate with members of the company’s Board of Directors, assist with travel arrangement and expense reports for Board Meetings.
• Occasionally assist the CEO in various day-to-day personal matters.
• Support the CEO's involvement in outside Boards and Committees.
• Anticipate all needs and expectations of the President & CEO by being proactive rather than reactive.
• Prioritize conflicting needs and handle matters expeditiously and proactively.
• Work closely and effectively with the President & CEO to keep them well-informed of upcoming commitments.
• Develop ideas to operate more effectively and analyze situations to take corrective actions.
• Maintain the highest level of confidentiality, trustworthiness, integrity, diplomacy, and discretion.
• Greet and host guests at the 345 Hudson Street office with hospitality, helping them find facilities and conference rooms.
• Ensure conference rooms are prepped, clean, and set up with any necessary AV equipment.
• Facilitate catering needs for large meetings, collaborate with the Office Manager and IT as needed for meeting and event support.

More About You:

Education/Work Experience:

• Bachelor's Degree in Business Administration, Communications, or a related field preferred.
• Preferred minimum 1+ years of Executive Assistant experience supporting a C-Suite executive; or equivalent support experience or strong internship

Required Qualifications:

• Interest in establishing a career in the media and entertainment industry
• Fully proficient and advanced in GoogleSuite.
• Experience in a fast-paced, demanding, and ever-changing environment.
• Strong organizational skills and excellent attention to detail.
• Strong interpersonal skills with the ability to build relationships with stakeholders.
• A forward-looking thinker who actively seeks opportunities and proposes solutions.
• A self-starter who takes initiative and can complete assignments with little direction.
• Professional demeanor and business acumen.
• This role is contingent upon successful completion of a criminal background check.

Preferred Qualifications:

• Experience in a broadcast, audio, or media company; internships count! 
• Experience with Zoom, GoogleSuite, GoTo Meetings, and Webinars.

To help promote and ensure the safety of all of our employees and the communities we serve, we require all incoming employees to be fully vaccinated against the coronavirus.  If hired, you will be required to provide proof of vaccination, which will be kept confidential. If you are not vaccinated, or partially vaccinated currently, but willing to become fully vaccinated, we invite you to still apply.

Audacy is committed to providing a safe and inclusive work environment for all and we recognize that some individuals may have a sincerely held religious belief as it pertains to the practice of immunization or a medical disability which may prevent them from becoming vaccinated.   Individuals who cannot be fully vaccinated due to a sincere religious belief or medical disability may request an accommodation. We request that you refrain from discussing religious beliefs or medical conditions during the interview process.  If you believe you need an accommodation, you will have an opportunity to submit your request during the interview process.  All requests for accommodation will remain confidential and reviewed by selected individuals within the HR department.  We cannot guarantee that all requests for accommodation will be granted. Please refer to our EEO policy and statement below.

Please be aware that Audacy will never ask you to send money at any point during the hiring process. Communication from legitimate Audacy representatives will only come from email addresses ending in @audacy.com. If you receive any suspicious requests or communications, please verify their authenticity before responding.

Audacy is a scaled, leading multi-platform audio content and entertainment company differentiated by its exclusive, premium audio content. Audacy operates one of the country’s two scaled radio broadcasting groups with leading positions across the country’s largest markets, as well as one of the country’s largest podcast networks and the Audacy direct-to-consumer streaming platform. Audacy is a major event producer and a digital marketing solutions provider and is the unrivaled leader in local news and sports radio. Learn more at www.audacyinc.com, Facebook, X, LinkedIn and Instagram.

Audacy is an Equal Opportunity Employer. Audacy affords equal employment opportunity to qualified individuals regardless of their race, color, religion or religious creed, sex/gender (including pregnancy, childbirth, breastfeeding, or related medical conditions), sexual orientation, gender identity, gender expression, national origin, ancestry, age (over 40), physical or mental disability, medical condition, genetic information, marital status, military or veteran status, or other classification protected by applicable federal, state, or local law, and to comply with all applicable laws and regulations. Consistent with our commitment to equal employment opportunity, we provide reasonable accommodations to qualified individuals with disabilities who need assistance in applying electronically for a position with Audacy, unless doing so would impose an undue hardship. To request a reasonable accommodation for this purpose, please call 1-610-660-5614. Please note that this phone number is to be used solely to request an accommodation with respect to the online application process. Calls for any other reason will not be returned. Reasonable accommodation requests are considered on a case-by-case basis.